Notification of Students'
Rights with Respect to Their Education Records
The Family Educational Rights
and Privacy Act of 1974 as amended (FERPA) affords
students certain rights with respect to their education
records. These rights include:
(1) The right to inspect and
review the student's education records (providing they
have not waived this right) within 45 days of the day
the University receives a request for access.
Students should submit to the
University Registrar or other appropriate official,
written requests that identify the record(s) they wish
to inspect. The University official will make
arrangements for access and notify the student of the
time and place where the records may be inspected. If
the records are not maintained by the University
official to whom the request was submitted, that
official shall advise the student of the correct
official to whom the request should be addressed.
(2) The right to request
the amendment of the student’s education records that
the student believes is inaccurate.
Students may ask the University
to amend a record that they believe is inaccurate. They
should write the University official responsible for the
record, clearly identify the part of the record they
want changed, and specify why it is inaccurate.
If the University decides not to amend the record as
requested by the student, the University will notify the
student of the decision and advise the student of his or
her right to a hearing re¬garding the request for
amendment. Additional information regarding the hearing
procedures will be provided to the student when notified
of the right to a hearing.
(3) The right to consent to
disclosures of personally identifiable information
contained in the student's education records, except to
the extent that FERPA authorizes disclosure without
consent.
One exception, which permits
disclosure without consent, is disclosure to school
officials with legitimate educational interests. A
school official is a person employed by the University;
a person serving on financial aid committees; a person
or company with whom the University has contracted; a
person serving on the Board of Trustees or Board of
Regents; or a student serving on an official committee.
A school official has a legitimate educational interest
if the official needs to review an education record in
order to fulfill his or her professional responsibility.
The University designates the
following categories of personally identifiable student
information as public or "Directory Information." The
University may disclose or publish such information at
its discretion: student’s full name; current enrollment
status; local address and telephone number; permanent
address and telephone number; temporary address and
telephone number; electronic mail addresses; parents'
names, addresses, and telephone numbers; date and place
of birth; dates of attendance; class standing (e.g.
sophomore); schedule of classes; previous educational
institution(s) attended; major and minor field(s) of
study; awards and honors (e.g. Dean's List, Order of
Gownsmen); degree(s) conferred (including dates of
conferral);
full-time or part-time status; photographic or
videotaped images of the student; past and present
participation in officially recognized sports and
activities, including fraternities and sororities; and
height and weight of student athletes.
Currently enrolled students may
withhold disclosure of directory information by
submitting written notification on an annual basis
(usually prior to the beginning of the Advent semester)
to the University Registrar's Office at: The University
of the South, 735 University Avenue, Sewanee, Tennessee
37383-1000. Directory information will then be withheld
until the student releases the hold on disclosure or
until the end of the current academic year, whichever
comes first. Students should understand that, by
withholding directory information, some information
considered important to students may not reach them.
(4) The right to file a
complaint with the U.S. Department of Education
concerning alleged failures by The University of the
South to
comply with the requirements of FERPA. The name and
address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Click
here to read the The University of the South's
complete
Education Records
and FERPA Policy.
Tuesday, January 10, 2006 03:33 PM |
