University Registrar COVID-19 response



Registration in the College of Arts and Sciences — Advent 2020 Semester

Due to the COVID-19 disruptions, registration for degree-seeking students in the College of Arts and Sciences for the Advent 2020 semester has been delayed by one week. Registration will commence on Sunday, April 19, and continue through Thursday, April 23. Waitilst registration will be available Friday, April 24 through Tuesday, April 28.

The Schedule of Classes is available on the University Registrar's website at http://registrar.sewanee.edu/schedule/ and through your Banner self-service account. The schedule is subject to revision: new sections may be added, meeting days and times may change, or currently scheduled sections may be canceled. Consult the schedule frequently prior to registration to avoid last minute surprises.

If you have questions or are unsure about a policy or procedure, email us at registrar@sewanee.edu.



Message from the University Registrar:

We recognize and appreciate the extraordinary and sometimes difficult circumstances COVID-19 has visited upon Sewanee’s students, faculty, and staff. In light of these, the Office of the University Registrar is committed to providing additional flexibility and support whenever and wherever possible.

The College of Arts and Sciences and this office are responding to the disruptions of the undergraduate academic program in the Easter 2020 semester. Below are revised Dates and Deadlines for the Easter 2020 Semester as well as details on the special application of the Pass/Fail grading option for classes taken in the Easter 2020 Semester. Students will also find instructions on how to request withdrawal from a course, a process that has been adapted for completion online. We strongly encourage students to review these materials carefully and completely, and to speak with their advisors before requesting a withdrawal from or declaring the Pass/Fail grading option for a course. Please note that the deadline to withdraw from a course with a grade of W has been extended until April 30th and that all students will be allowed to declare the Pass/Fail grading option for Easter 2020 Semester courses until September 1st, 2020.

The University Registrar’s Office is in the process of adapting more procedures for online completion, including program of study declaration, the modification of degree requirements, and the previously mentioned process of declaring the Pass/Fail grading option. We will post these forms and instructions here, at registrar.sewanee.edu/covid19, as soon as they are ready, along with any further changes to deadlines or procedures.

Although the University Registrar’s office is not open to walk-in traffic, our staff continues to provide essential services. We are available during normal business hours, 8:00.A.M. – 4:30  P.M. Monday – Friday. If you have any questions or concerns, please email us at registrar@sewanee.edu or call 931-598-1731. More information on the University’s response to COVID-19 can be found on the University’s dedicated COVID-19 webpage.
  



Revised Dates and Deadlines for the Easter 2020 Semester

Thursday, April 30

  • Last Day to Withdraw from a Course with a Grade of W
  • Last Day to Declare a Minor or Certificate of Curricular Study for Enrolled Seniors Graduating this Semester
  • Last Day for Graduating Seniors to Declare Pass/Fail Grading Option for Courses from a Previous Semester

Friday, May 1

  • Withdrawal Period with Grade of WF Begins

Wednesday, May 6

  • Withdrawal Period with Grade of WF Ends

Sunday, May 10

  • Final Grades for the Easter Semester Available at 4:30 P.M. to Graduating Seniors Who Have Completed Course Evaluations

Thursday, April 30

  • Last Day for Graduating Seniors to Declare Pass/Fail Grading Option for Courses from a Previous Semester

Tuesday, September 1

  • Last Day to Declare Pass/Fail Grading Option for Easter 2020 Courses


Special Application of the Pass/Fail Grading Option in the Easter 2020 Semester

  1. Classes using standard grading mode (A-F) will continue using that mode: faculty will submit standard letter grades.
      
  2. Students may declare the pass/fail grading option for any or all of their Easter 2020 classes. Declarations of the pass/fail grading option for the Easter 2020 semester will NOT count against the normal maximum of eight semester hours. These “additional” pass options may be used only for Easter 2020 courses.
      
  3. Easter 2020 course grades converted to a P (pass) grade may be used in fulfillment of requirements for a major, minor, or certificate of curricular study. This exception applies only to courses taken in the Easter 2020 semester.
      
  4. Students, including graduating seniors, must declare the pass/fail grading option for Easter 2020 courses by September 1, 2020 (in contrast to other semesters where the choice can be made until late in the senior year).
      
  5. Students are strongly advised to wait until their grades for the semester are known before declaring the pass/fail grading option (but must do so before the September 1, 2020 deadline). Some professional and graduate schools insist that certain courses required of applicants be taken on a graded basis, so careful consideration should be given to whether converting a grade to a P (pass) is wise academically and professionally. Keeping the grade may be important for the next steps in a student’s education or career and thus consultation with advisors is emphatically encouraged.
      
  6. The following aspects of the pass/fail grading option remain unchanged:
  • Courses utilizing only Pass/Fail grading and courses transferred from other institutions do not count toward the maximum.
      
  • A grade of D- or above converts to “P” (pass), which is not computed in the student's GPA.
      
  • Some professional and graduate schools insist that certain courses required of applicants be taken on a graded basis.
      
  • Converted grades are used in calculating the student's transcript GPA, which will be used in determining eligibility to enroll, receive financial aid, and graduate; course grades originally issued by the instructor will be used in determining class rank as well as eligibility for the Dean's List; Order of the Gown; Phi Beta Kappa; graduation, departmental, and athletic honors; membership in academic honor societies; awards and prizes; and in most other instances where grade point average is among the criteria considered.
      
  • The decision to convert a course to the Pass/Fail grading option may not be revoked; once the change has been made, the original grade does not appear on the student's transcript and cannot be sent by the Office of the University Registrar to any third party including graduate and professional schools.
      
  • A course may not be designated as Pass/Fail if a final grade of F has been assigned by the instructor or as the result of an Honor Code sanction.


Revised Course Withdrawal Process for the Easter 2020 Semester

Students withdrawing from Easter 2020 Semester courses should refer to our guide for detailed instructions. Please note, students will need to contact their advisors to discuss the withdrawal request and to retrieve a new, unique Advisee PIN which has been generated for this withdrawal request process.

The deadline to withdraw from a course with a grade of W has been extended until April 30th. The withdrawal period with a grade of WF begins on Thursday, May 1st and ends on Wednesday, May 6th.



Other Revised Procedures and Deadlines for the Easter 2020 Semester

The Registrar’s Office is in the process of adapting a variety of procedures for online completion, including degree declaration, the modification of degree requirements, and the previously mentioned process of designating Easter 2020 Semester courses as Pass/Fail. We will post these forms and instructions here, at registrar.sewanee.edu/covid19, as soon as they are ready, along with any further changes to deadlines or procedures.