University Registrar COVID-19 response



The University Registrar’s office remains open and continues to provide services for the University community. In response to the COVID-19, we are conducting business without in-person interactions whenever possible and have adapted our operations to accommodate individuals who are not physically on campus. Our staff is available during normal business hours, 8:00.A.M. – 4:30 P.M. Monday – Friday. If you need assistance, please email us at registrar@sewanee.edu or call 931-598-1731. We are also happy to schedule meetings via Zoom, a medium we have found especially helpful for extended conversations and walking users through our remote processes.

If an in-person interaction is absolutely necessary, please contact us to schedule a meeting. At this time, in-person meetings will be conducted outdoors with all parties socially distanced and wearing masks.

We are continuing to streamline and update our processes to best serve the University community safely and effectively. As the Advent 2020 Semester approaches, we will be posting updated forms and instructions here, at registrar.sewanee.edu/covid19, along with any further changes to deadlines or procedures.

Updated calendars for the Advent 2020 Semester in the College of Arts and Sciences and the School of Theology are both available on our website. For more information on the University’s plans for the Advent 2020 Semester, including up-to-date answers to many frequently asked questions about health & safety, student life, tuition & finances, and academics, please visit the University’s dedicated COVID-19 webpage.



Special Application of the Pass/Fail Grading Option in the Easter 2020 Semester

  1. Classes using standard grading mode (A-F) will continue using that mode: faculty will submit standard letter grades.
      
  2. Students may declare the pass/fail grading option for any or all of their Easter 2020 classes. Declarations of the pass/fail grading option for the Easter 2020 semester will NOT count against the normal maximum of eight semester hours. These “additional” pass options may be used only for Easter 2020 courses.
      
  3. Easter 2020 course grades converted to a P (pass) grade may be used in fulfillment of requirements for a major, minor, or certificate of curricular study. This exception applies only to courses taken in the Easter 2020 semester.
      
  4. Students, including graduating seniors, must declare the pass/fail grading option for Easter 2020 courses by September 1, 2020 (in contrast to other semesters where the choice can be made until late in the senior year).
      
  5. Students are strongly advised to wait until their grades for the semester are known before declaring the pass/fail grading option (but must do so before the September 1, 2020 deadline). Some professional and graduate schools insist that certain courses required of applicants be taken on a graded basis, so careful consideration should be given to whether converting a grade to a P (pass) is wise academically and professionally. Keeping the grade may be important for the next steps in a student’s education or career and thus consultation with advisors is emphatically encouraged.
      
  6. The following aspects of the pass/fail grading option remain unchanged:
  • Courses utilizing only Pass/Fail grading and courses transferred from other institutions do not count toward the maximum.
      
  • A grade of D- or above converts to “P” (pass), which is not computed in the student's GPA.
      
  • Some professional and graduate schools insist that certain courses required of applicants be taken on a graded basis.
      
  • Converted grades are used in calculating the student's transcript GPA, which will be used in determining eligibility to enroll, receive financial aid, and graduate; course grades originally issued by the instructor will be used in determining class rank as well as eligibility for the Dean's List; Order of the Gown; Phi Beta Kappa; graduation, departmental, and athletic honors; membership in academic honor societies; awards and prizes; and in most other instances where grade point average is among the criteria considered.
      
  • The decision to convert a course to the Pass/Fail grading option may not be revoked; once the change has been made, the original grade does not appear on the student's transcript and cannot be sent by the Office of the University Registrar to any third party including graduate and professional schools.
      
  • A course may not be designated as Pass/Fail if a final grade of F has been assigned by the instructor or as the result of an Honor Code sanction.