How do I have credit for off-campus study applied to my degree program?

College of Arts and Sciences

Students who wish to apply credits from another college or university–in the United States or abroad–to their degree program at Sewanee should complete an application for degree credit for off-campus study and submit it to the Office of the University Registrar.

Instructions

  1. Complete online the sections of the form highlighted in red. If you are seeking approval for more than eight courses, use an additional form.
  2. Print and sign the form.
  3. Course descriptions, syllabi, and other course materials may be necessary throughout the approval process. If such materials are available, you are encouraged to take them along when meeting with faculty and staff members.
  4. Secure the approval of your advisor.
  5. If an off-campus course will be used to fulfill any requirement for a major, minor, or certificate of curricular study, secure the approval of the chair of the department or program offering the major, minor, or certificate of curricular study (see the area shaded purple).
  6. Submit the completed form along with necessary course materials to the Office of the University Registrar. If seeking pre-approval, the University Registrar's Office will inform you if any of the proposed courses are ineligible for transfer.

Course Pre-Approval – You are strongly encouraged to complete and file this form with the Office of the University Registrar prior to beginning off-campus courses. Unless off-campus courses are pre-approved, acceptance of credits in transfer is not guaranteed. You are encouraged to seek pre-approval not only for the courses you hope to take but also for several alternatives.

Maximum hours in a Single Subject – Of the 32 full courses (128 semester hours) presented for a bachelor’s degree, no more than 13 full courses (52 semester hours) may be presented in any single subject. You and your advisor should plan carefully to ensure that your off-campus courses in addition to those taken at Sewanee will not exceed that limit.

Seeking Course Approval while Abroad or Away – While pre-approval of off-campus courses is highly desirable, it may not be possible in every case. As would be true for on-campus courses, you may discover you are unable to register for a pre-approved off-campus course because it has been canceled, it has reached its enrollment limit, or you do not meet the prerequisites. In rare circumstances, your study abroad program may announce or change its course offerings after you arrive in country. If you wish to register for off-campus courses that were not pre-approved before your departure from Sewanee, you may request approval by completing online the sections of the form highlighted in red, saving the PDF to your computer, and sending it as an attachment from your Sewanee email address directly to registrar@sewanee.edu. The Office of the University Registrar will attempt to assist you in securing course approvals, though it may take several days for our staff to do so.

Transcript – You must request each transfer institution send a final transcript of your academic work directly to the Office of the University Registrar, 735 University Avenue, Sewanee, Tennessee 37383.

Evaluation of Transfer Credit – After receipt of the final transcript, The Office of the University Registrar will evaluate the transcript and award credit in accord with college and university policies. Transfer work will be reviewed on a course-by-course basis to determine comparability to courses offered in the College of Arts and Sciences and applicability toward the liberal arts curriculum at the University of the South. The student may be asked to provide additional course materials to assist in determining the disposition of transfer credit. Therefore, students are encouraged to keep course syllabi, tests, papers, etc. until the Office of the University Registrar has completed its evaluation.

Applicability of Transfer Credit to Degree Requirements – Under most circumstances, neither general distribution requirements nor college requirements for the Bachelor of Science degree may be satisfied by courses taken at another institution. The academic transcripts of students who have been enrolled as degree seekers at another college or university prior to enrolling at Sewanee will be evaluated at the time of initial matriculation to determine if any courses are applicable to these requirements.

Applicability of Transfer Credit to Requirements for Majors, Minors, and Certificates of Curricular Study – Transfer credit may be used to satisfy requirements for majors, minors, and certificates of curricular study only with the express written consent of the chair of the department offering the program of study.

Minimum Grade for Transfer – Academic work with a final grade of C or above is generally accepted for credit hours only. No credit will be awarded for a grade of C minus or lower. Courses with grades of P will be considered for transfer only if the Office of the University Registrar can verify that the grade of P is equivalent to a grade of C or higher.

Unit of Credit – Transfer credit will be awarded in semester hours only, which will be transferred at face value. Three semester hours earned elsewhere will be transferred as three-not four-semester hours. Quarter hours are converted to semester hour equivalents. Three quarter hours are equivalent to two semester hours.

Maximum Transfer Credit – As each degree-seeking student must earn at least sixty-four semester hours of credit at the University of the South, the total amount of transfer credit that may be applied to a degree in the College of Arts and Sciences is sixty-four semester hours.

Use of Transfer Grades in Sewanee Calculations – Transfer grades will appear on the Sewanee transcript, but generally will not be used in calculating the grade point average, class rank, academic honors, or Order of Gownsmen status. When transfer credit is awarded for courses taken through programs of the Institute for the International Education of Students (IES), British Studies at Oxford, and Classical Studies in Rome through the Intercollegiate Center, however, grades earned are treated as though they were given in the on-campus academic program and included in all Sewanee calculations.

Online, Distance, and Correspondence Courses – The College of Arts and Sciences does not award transfer credit for online, distance, or correspondence courses.

Non-Credit and Experiential Learning – The University of the South does not award transfer credit for courses taken on a non-credit basis or for life experience.

Credit Earned Prior to High School Graduation – Because academic success at the University of the South almost always requires four full years of high school preparation, the University does not normally award transfer credit for college courses earned at another college or university prior to a student's graduation from high school. Students may be considered for placement in higher-level courses on the basis of such course work.

Students wishing to transfer college credits earned during the summer prior to enrollment at the University of the South must have those courses approved for transfer in advance by the Office of the University Registrar.

Questions – Call the Office of the University Registrar at (931) 598-1731 or send an email to registrar@sewanee.edu.

School of Theology

Students seeking to apply credits from another college or university toward a degree in the School of Theoolgy should consult the School of Theology Registrar by calling (931) 598-1342.